Privacy Policy for DeskMotion products
This Privacy Policy explains how Xolvarynex processes personal data when you explore or purchase DeskMotion office movement products published on xolvarynex.ddd.
DeskMotion is operated from 102, Wenlock Studios, Wharf Rd, London N1 7EU, United Kingdom and aligns with United Kingdom data protection expectations for workplace wellbeing services.
Who this policy covers
The policy covers visitors, procurement leads, human resources partners, and anyone submitting enquiries about DeskMotion bundles, onsite visits, or remote coaching add-ons.
If you interact only with anonymised marketing summaries, fewer identifiers are collected, yet basic technical logs may still apply as described later in this document.
Categories of personal data DeskMotion collects
Contact form submissions
When you use Reach DeskMotion, we collect your name, email address, message content, and the consent checkbox confirmation that you agree to personal data processing for coordinating sessions.
Studio coordination details
DeskMotion may note desk layouts, headcount estimates, and accessibility preferences you volunteer inside messages so coaches can prepare accurate floor plans.
Technical identifiers
Standard server logs can include IP address, browser type, timestamps, and referring URLs so we can maintain security across xolvarynex.world infrastructure.
Purposes and lawful bases
DeskMotion relies on legitimate interests to operate secure websites, respond to enquiries, and document agreements for United Kingdom corporate clients.
Where consent is required, such as optional analytics cookies or the explicit contact form checkbox, we process data only after you take a clear affirmative action.
Contractual necessity applies when you purchase a paid bundle because billing, scheduling, and delivery records must be maintained for finance and audit teams.
How long DeskMotion retains data
Contact enquiries remain in secure inboxes for twenty-four months unless a longer period is required by accounting rules tied to a purchased product.
Contract files for Seasonal Alignment Pass clients may be stored for seven years to align with typical United Kingdom bookkeeping guidance.
Technical logs rotate after ninety days unless they are part of an active security investigation.
Sharing and international transfers
DeskMotion uses vetted processors for email delivery, calendar hosting, and document storage, each bound by written agreements that require confidentiality and assistance with data subject requests.
If a processor stores data outside the United Kingdom, Xolvarynex applies transfer safeguards such as standard contractual clauses or adequacy decisions where available.
DeskMotion never sells personal data and does not allow unrelated advertising partners to profile visitors.
Cookies and similar technologies
Essential cookies keep navigation stable, while optional cookies, if enabled later, would only run after renewed consent through the cookie banner referenced in the Cookies Policy.
The first-visit privacy acknowledgement stores a simple local preference so the banner does not repeat endlessly; that preference contains no marketing identifiers.
Automated decision-making
DeskMotion does not use automated decision systems that produce legal or similarly significant effects regarding your office movement enquiries.
Children and young people
Services target adult workplaces; if a message appears to come from a school placement, DeskMotion verifies guardian or teacher involvement before proceeding.
Your rights under United Kingdom data protection law
You may request access, rectification, erasure, restriction, portability, or objection where applicable, and you may withdraw consent for processing that relies solely on consent without affecting prior lawful processing.
DeskMotion responds within one month for most requests and may extend complex cases while notifying you of the reason.
You may lodge a concern with the Information Commissioner’s Office if you believe processing infringes applicable law.
Security measures
DeskMotion applies transport layer security across xolvarynex.world, limits administrative access, and reviews access logs whenever new devices connect to studio accounts.
Coaches receive only the minimum message details required for a booked visit, and devices used on client floors are encrypted where technically feasible.
Product-specific notes
Motion Spark Clinic notes may include photographs of floor diagrams only when clients explicitly approve such captures for ergonomic planning.
Collaborative Pulse Day attendance sheets list participant first names and employers for safety roll calls, then they are shredded within thirty days.
Seasonal Alignment Pass analytics summarise participation rates without naming individuals unless a client requests named reporting inside a private data room.
Updates to this Privacy Policy
Xolvarynex publishes revision dates at the top of this page whenever material changes occur, and continued use after notice constitutes acceptance where law permits.
Material changes that require fresh consent will trigger an additional acknowledgement inside Reach DeskMotion before new data uses begin.
Contacting DeskMotion about privacy
Send privacy questions through Reach DeskMotion or reference support@xolvarynex.world inside your internal ticketing system when your employer manages the relationship.
Postal correspondence may be directed to DeskMotion, 102, Wenlock Studios, Wharf Rd, London N1 7EU, United Kingdom, marked Privacy Office.
Last updated on the date shown below for DeskMotion records.